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RPA Use Cases

HUMAN RESOURCES

RPA for efficient Human Resources function.

Robotic Process Automation (RPA) in Human Resources (HR) Use Case
RPA Automation Use Cases for Employee On-boarding Process in Human Resource (HR)

Employee On-boarding

Access the log register, check for requests for on-boarding employees, and then retrieve the names of employee, department, joining date, etc. Then access the company HR system and create the user. Next, create the corresponding employee code, username, password, email id, etc. Then auto-access the control management system and give user access to various departments, systems, etc. Next access the swipe management system and log in a request to create the corresponding swipe card. Subsequently, access the log register, close the request, and send a welcome email to the employee on the company email id.

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Robotic Process Automation (RPA) Use Cases for Attendance Process in Human Resource (HR)

Attendance Bots

Define the work schedule for each employee and ensure adherence by sending automated reminders to employees. Ensure the attendance and logging of work hours for each employee.

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Robotic Process Automation (RPA) Use Cases for Tasks Tracking in Human Resource (HR)

Tasks Tracking

Enables employees to track their task progress, manage events in a built-in calendar, attach files, and share items with colleagues.

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Robotic Process Automation (RPA) Use Cases for Meeting Scheduler Process in Human Resource (HR)

Meeting Scheduler

Create meetings for each row of the Excel file. Save the user hours in the day by automating the scheduling process for an employee.

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Bot-Led Training in Human Resource (HR) using RPA - Use Case

Bot-Led Training

Assist trainees throughout their course duration through digital prompts and suggestions and also help employees with their day-to-day tasks through prompt reminders using RPA bots.

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RPA Use case in HR - Leave Tracker

Leave Tracker

Upon leave application by an employee, auto-email the employee's manager. Once approved, the process records the leave in the back-end systems and notifies the employee.

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Employee Off-boarding in Human Resource (HR) using RPA - Use Case

Employee Off-boarding

Auto-access the log register and check requests for off-boarding employees. Retrieve the names of employees, their employee codes, department, etc. Log in the user management system and temporarily block their user access to all the company resources. Then log in the access control management system and block the swipe card of the employee. Next, update the as-is system status of the off-boarding and email it to the admin personnel to take the further manual steps to completion.

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Expense Management in Human Resource (HR) using Robotic Process Automation (RPA) - Use Case

Expense Management

Approves or reject expense reports based on the pre-defined criteria for submitted proofs and allowance using Robotics.

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Kurzarbeitergeld Program in Human Resource (HR) using Robotic Process Automation (RPA) - Use Case

Kurzarbeitergeld Program

Enable the Payroll and HR teams to auto-fill out Kug 108 form for every employee affected by short work. Significantly reduce burden on HR team as the process takes much time besides their regular work.

Kurzarbeitergeld program is a Government of Germany SOP for companies and its employees navigating through the COVID-19 pandemic crisis.

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Salary Processing in Human Resource (HR) using Robotic Process Automation (RPA) - Use Case

Salary Processing

Streamline salary processing of employees which is labour intensive due to an undefined workflow. Use RPA bots to auto-collect data, accelerate data access, accurately validate data as per pre-defined criteria, and thus improve overall task handling to ensure timely salary release.

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Tax Reporting in Human Resource (HR) using Robotic Process Automation (RPA) - Use Case

Tax Reporting

Automate tax reporting using Robotics to eliminate errors and rework. Identify tasks, elements, and data process flows that can be automated. Build RPA logic to validate the output based on pre-defined functional criteria and information flow to improve turnaround time by 5x.

Tax information reporting in the United States is a requirement for organizations to report wage and non-wage payments made in the course of their trade or business to the Internal Revenue Service (IRS)

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Staff Management in Human Resource (HR) using Robotic Process Automation (RPA) - Use Case

Staff Management

Auto-filter interview applications, auto-review candidates, and screen applications, which are high volume, tedious, and time taking tasks involved in a staff hiring management process. Auto-process candidate notifications across all milestones and boost your brand among prospective hiring candidates while reducing hiring costs at the same time.

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Payroll Processing in Human Resource (HR) using Robotic Process Automation (RPA) - Use Case

Payroll Processing

Automate payroll processing for timely information gathering, processing, standardization, and pay release to ensure employee satisfaction. Auto-verify data consistency across multiple HR systems, validate time records, load earnings & deductions, run batch extracts, and automate paycheque creation. Administer benefits and reimbursements and ensure end-to-end automation of payroll transactions to eliminate error, rework, and delays.

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Offer Letter Administration - RPA Use Case in HR

Offer Letter Administration

Automate verification of the regulations stored in various systems and databases and perform cross-checking. Ensure that offer letters to candidates comply to regulations and tailor to particular candidates. Gather relevant information, create offer letter, send it and monitor the appropriateness of returned documents

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Employee Data Management in HR Operations using RPA Automation

Employee Data Management

Maintain consistent data pertaining to company regulations, payroll, and benefits across multiple databases in numerous data formats for current and past employees, applicants, contractors, and new hires. Minimize the risk of errors in data entry and ensures data compatibility across various databases

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Calculation Of Shift Allowance To Employees

Calculation Of Shift Allowance To Employees

Automate calculation of shift allowance to employees working in processes for various customers across different time zones. Reduce errors and periodically read and validate data from multiple back-end systems and calculate the allowance.

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Background Verification Of New Employees -  RPA Use Case in HR

Background Verification Of New Employees

Cross-verify details for interviewed candidates against a set of multiple databases. Receive required details from various input sources, cross-check details with the back-end databases and create process reports at the end of operation without any manual intervention. Prepare a final master report and upload into the back-end system within a short time

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Full & Final Settlement Of Attrited Employees

Full & Final Settlement Of Attrited Employees

Perform exhaustive and accurate verification of all pending dues by employees across various departments while processing employee records. Expedite the process, reduce errors and prevent financial losses and compliance issues

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RPA Use Case for Performance Management in HR

Performance Management

Mail performance review forms to employees and managers, scrutinize data and feed data into multiple systems. Notify employees of additional requirements and schedule interviews. Publish predefined employee performance reports available to managers as per schedule

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Compensation & Benefits - Use Case of RPA in HR

Compensation & Benefits

Update master payroll file, payroll inputs and validate time and attendance data. Calculate gross and net salary and perform online distribution of payslips.

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Employee Relations in HR Process using RPA - Use Case

Employee Relations

Track employee grievance requests and send notifications for quicker resolution. Initiate periodic surveys, check for data completion and build reports for management in order to help them to take further actions

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RPA for Applicant Sourcing & Tracking in HR Operations

Applicant Sourcing & Tracking

Search through multiple systems,tools, portals, and provide the required list of potential applicants with increased accuracy. Expedite the hiring processes and identify best-fit candidates within a very short time. Reduce costs and increase efficiency of the hiring process

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Exit Management in HR Process using RPA Automation

Exit Management

Automate exit processes starting from initiation of exit process till exit interview capture, report creation and analysis.

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