TruBot automates CFO back office operations for a large US manufacturer

Challenges

The client received invoices in a huge format from its multiple vendors and suppliers which were in an unstructured format and the purchase orders had to be matched with the invoices. The entire process was carried out manually which resulted in multiple errors and increased the turnaround-time. The client wanted the audit process and the entire accounts payables cycle to be automated with least manual intervention.

Solution

Datamatics implemented TruBot to automate the entire AP process. TruBot is intelligent enough to read and extract the necessary information from the invoices without any template creation. the data is then auto-validated against the PO data, vendor master. In case of a non-PO invoice, it is put in a workflow for approval.

Business Impacts

Improved productivity and reduced FTEs from 20 to 6

Institutionalized an auto-validation and auto-payment process ensuring back-filling is not required on attrition

As volumes increased, client did not have to hire more people and could manage with 6 resources

New hires were not required and the work was still managed with high accuracy and much better TAT

Client

A leading manufacturing company

Industry

Manufacturing

Region

USA

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